For every mouse click saved, an angel gets its wings. This makes cycling through work and different views much quicker. J: My favorite hack is to set custom key commands to perspectives. For example, on my iPad, I invoke Spotlight by pressing Command + space bar, then type “Hot List” to quickly jump to a custom perspective that reveals available actions that are due soon and flagged. On my iPhone and iPad, I frequently used Spotlight to quickly jump to a specific project, tag, or perspective. For example, if I focus on my Personal folder, then switch to the Review tab, I’ll only see personal projects waiting to be reviewed. The focus is preserved when I switch between different perspectives. T: On OmniFocus Pro for Mac, I can select a folder within my system and click the Focus button to focus my attention on that area of my system. What’s your favorite “hack” for OmniFocus? If you’re feeling adventurous, you can tweak plug-ins written by others and even write your own. People in the OmniFocus community are actively writing and refining plug-ins that cover a wide range of scenarios. This makes it possible to install cross-platform plug-ins that add functionality to OmniFocus. T: OmniFocus now has support for the Omni Group’s Omni Automation technology. What’s one OmniFocus feature you think everyone should know about? J: As a Mac application, OmniFocus provides quick capture, easy device synchronization, and seriously robust automation that just doesn’t exist in other applications. I found I outgrew apps I’ve used in the past because they weren’t configurable enough to handle the demands of my life and work. T: OmniFocus provides me with the flexibility I need to manage my multi-faceted life. Why do you use OmniFocus over other task management software? J: As a foundational platform of our everyday work, our experience is excellent. It provides the structure I need to make thoughtful choices and helps unburden my mind so I can give my full attention to whatever I choose to focus on. T: I’ve been using OmniFocus since 2010, and it’s difficult to fathom navigating my life and work without this app. How would you describe your experience using OmniFocus? J: While the Forecast view is an amazing feature, it’s the Custom Perspectives in OmniFocus Pro for Mac that makes the most of our workflow-being able to focus on the right tasks and projects at the right time makes getting things done much easier. It’s a genuinely useful feature I’ve never come across in any other task manager. The Review feature in OmniFocus provides a systematic way to information stored in OmniFocus. T: Reviewing OmniFocus regularly helps ensure that it’s useful, relevant, and trusted. Which OmniFocus feature is the most useful for improving your workflow? The flexibility of repeating projects and tasks is key to our productivity. J: OmniFocus provides a quick capture of tasks and easy automation of repeating business processes. By being able to quickly hone in on the actions that are most relevant and timely, I’m able to make optimal use of my time. T: I go to OmniFocus when it’s time to decide what to do next. How do you use OmniFocus to enhance your productivity? We use it to capture both personal and Arkus-related work, so nothing slips through the cracks. OmniFocus is our personal trusted system, holding all GTD ( Getting Things Done) projects, next actions, larger outcomes, and items we are waiting for. Jason: As a Salesforce consulting firm, we obviously have lots of tools to run our practice, from CRM systems to custom-built project management applications. It’s how I ensure that each aspect of my life gets the appropriate amount of attention, and it supports me in honoring personal and business commitments. Tim: I use OmniFocus to manage all aspects of my life and work. Tell us how you use OmniFocus in your daily work. Jason Atwood, COO of Arkus, Inc., trusts OmniFocus to help him and his employees stay productive with what he says is “the best-of-breed productivity tool.” Jason’s been featured as a guest on The Omni Show, and we’re thrilled to have him and Tim share more about how they use OmniFocus to get things done. A sought-after public speaker, Tim starred in the Omni Group’s first Customer Stories video. In this blog, we asked two longtime users to share why OmniFocus is their preferred to-do app.Īs the founder of Technically Simple and Learn OmniFocus, Tim Stringer is a productivity coach and consultant who has been using and teaching others how to use OmniFocus since 2010. For many entrepreneurs, OmniFocus is the best task management tool for turning chaos into fluid productivity. Setting goals, staying organized, and tracking progress are just a fraction of what’s required to keep a business running smoothly-and while there are many productivity apps and programs to choose from, not all project management software is the same.
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